A calm intake agent for every first-time caller.
RubyVox runs new-patient intake, handles booking and reschedules, and confirms visits the night before. Your front desk stops repeating the same 20 questions and starts doing the work only humans can do.
- Runs full new-patient intake in a warm, unhurried voice
- Books, reschedules, and cancels against your calendar
- Calls the night before to confirm and screen
- Escalates crisis language to a human immediately, with the 988 hotline
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Collects intake info before the first visit, in a warm and unhurried voice.
Books, reschedules, and answers routine insurance questions from your policy sheet.
Calls the night before, confirms the visit, runs the screening questions.
Export transcripts and structured recaps by email or webhook. Native CRM connectors coming.
The honest answers.
Is this HIPAA compliant?
Not yet. RubyVox is safe for general booking, front-desk, and non-PHI intake today. Full BAA coverage, encrypted transcripts, and configurable retention are on the roadmap before we sell into covered entities. If you need HIPAA today, get in touch and we'll be honest about timing.
What if a caller is in crisis?
Every clinical template has a hard-coded rule: if the caller mentions self-harm, suicide, or immediate danger, the agent stops the intake, provides the 988 hotline, and pages your on-call number. This is not configurable, and it fires before anything else in the prompt.
Will it try to diagnose?
No. Every clinical template is prompt-locked against diagnosing, quoting coverage it can't verify, or giving clinical advice. It collects information and routes. That's the whole job.
Ten minutes from now, it answers your calls.
Free forever for one agent. No card, no salesperson, no calendar tag.
Try the intake agent free